We’ve all been there before. Out of nowhere, someone needs something from you last minute. So it’s up to you to get your inventories picked up and delivered as fast as possible. But what’s a realistic amount of time you can expect your freight to be delivered?
While those of us here at ATS consider them to be superheroes, truck drivers aren’t invincible. Even they need a break from delivering the world’s goods every once in a while.
As a company that employs hundreds — and partners with thousands — of the world’s best drivers, we understand what it takes to make sure they’re safe on the road. We also understand the rules and regulations each driver faces.
In this article, we’ll break down how many miles drivers are allowed to drive each day. We’ll also provide realistic expectations about how far you can expect a driver to travel when moving your freight.
How many hours a day can a trucker drive?
The Federal Motor Carrier Safety Administration (FMCSA) sets strict guidelines on how long a driver can be behind the wheel — and how long a driver can even be “on the clock” in a 24-hour period
While there are a few stipulations, here are the general “Hours of Service” rules set by the FMCSA:
- 11-Hour Driving Limit: a driver is allowed to drive a maximum of 11 hours following 10 consecutive hours off duty.
- 14-Hour Limit: a driver may not drive beyond the 14th consecutive hour after coming on duty (which comes after 10 hours off duty). Additional off-duty time does not extend the 14 hours.
- 30-Minute Driving Break: a driver must take a 30-minute break when they have driven for 8 cumulative hours without at least a 30-minute interruption.
- 60/70-Hour Limit: a driver may not drive after 60/70 hours on duty in seven/eight consecutive days. They can start this period again following 34 or more consecutive hours off duty.
How Far Do Truckers Drive in a Day?
Due to government regulations, at the absolute peak, a driver can drive 11 hours in a 24-hour period. If they happened to travel 65 miles per hour (mph) the whole time, that’s 715 miles maximum.
Now let’s be realistic.
In most cases, a driver’s day won’t be spent only on the interstate, so we can’t bank on 65 mph all day. With that in mind, we like to say 50 mph on average means we’re doing well on time. That puts us at about 550 miles if a driver is driving for 11 hours.
Let’s take it a step further now. How realistic is it that a driver is spending their entire day driving? Hint: Not very.
When we plan loads here at ATS, we expect roughly two hours out of a driver’s day to be spent either unloading at the previous delivery destination or loading at the pickup destination.
This means we can realistically expect a driver to be driving for about eight hours. That’s why our goal is just under 500 miles of travel a day for our drivers.
What Else to Consider When Planning Shipping Timelines
The number we provided above is our goal under normal circumstances. But if you’ve been in the transportation industry for any amount of time, you know there are many variables — plus, things don’t always go as planned.
The most common factor that leads to fewer miles traveled in a day is load and unload times. Like I mentioned earlier, we plan for roughly two hours for that, but it can take longer than that sometimes. This holds especially true if you require your load to be tarped. We’ve had some tarp jobs take four to five hours to finish — which can mean 100-150 miles won’t be traveled if we’re going with the 50 mph average.
If you’re not ready for the driver at the scheduled time, that counts against the clock too. Remember, drivers can only be on duty for 14 hours and the time they spend sitting at the loading dock counts as on duty.
Another factor to consider is how far the driver needs to travel to get to the load that needs to be picked up.
We’ve found that drivers commonly “bounce” — which means driving with an empty trailer or no trailer to get to the freight — 75 miles, on average. Again, at 50 mph that’s a solid hour and a half lost to getting your freight closer to its destination.
This goes back to the “things don’t always go as planned” part I mentioned earlier. Unfavorable weather can come at the most inconvenient times. Safety-minded companies will not force their drivers to continue on if they’re not comfortable in the conditions. In fact, many safety-minded companies will tell their drivers NOT to drive.
As we know with weather, the resulting delays could be minutes, hours or even days.
There’s a saying in Minnesota that there are two seasons here, winter and road construction. But while road construction is easier to predict than weather, that doesn’t mean it still doesn’t cause delays.
Even taking surprises out of the equation, when we know in advance about a construction project, it can still slow the driver down. Either the driver needs to be routed a different way to get around the project, if possible, or we have to plan for them to sit in traffic if an alternate route isn’t feasible.
That’s right. Where your freight is traveling absolutely plays a part in how far a driver can go in a day. A 50 mph average can be thrown out the window (please don’t litter) in the northeast part of the U.S.
From older, more compact roads to varying terrains, vehicles — including semis — can’t move as quickly. And over-dimensional (OD) loads (which we’ll get into in a bit) are a whole different animal out east with lower bridges and those compact roads.
However, traveling out west may actually improve that 50 mph average. We can thank newer, wider and faster roads for that, plus towns that are typically further apart. Drivers can travel many more miles before being required to slow down, unlike the eastern part of the U.S.
Depending on how big your cargo is, all the numbers I’ve been throwing at you so far are meaningless. 50 mph may not even be possible at max speed, let alone an average speed when the driver is hauling oversize freight.
And in many states and provinces, OD loads can only travel from sunrise to sunset — which significantly limits travel time in the winter. If we can get to 400 miles in a day with an OD load, we’d consider that a good day.
What Can I Do if I Need to Travel Further Than 500 Miles in a Day?
Sometimes, traveling fewer than 500 miles in a day isn’t an option for you. The good news is there’s a solution for that: team truck drivers.
What are team truck drivers, you ask? That’s when two drivers work out of one truck. Both have their Class-A Commercial Driver’s License (CDL) and can switch back and forth to keep moving during the other driver’s required breaks.
Team drivers make picking up in the morning and delivering the following afternoon possible.
One thing to keep in mind is team drivers don’t make non-stop driving an option. They’re still limited by the FMCSA guidelines. Remember, each driver can drive 11 hours in a 24-hour period — so we’re looking at 22 hours maximum drive time.
All that taken into account, it’s much easier to travel 1,000 miles in a day with a team. As you’ve probably guessed, a team will cost you more. While it’s not going to cost you double, you can expect it to be about 30-40 percent more than you’d pay for a solo driver.
How to Maximize the Travel Time of Your Freight
We understand using team drivers for your loads doesn’t always make sense, but there are ways you can ensure you get the most “drive time” out of the driver pulling your freight.
- Be Prepared: Do everything in your power to make sure you’re ready for the driver at the scheduled time. And, if possible, streamline the loading and unloading process as much as you can to reduce the time spent doing it.
We understand it’s harder to do during the pandemic, but if possible, it’s helpful to provide drivers access to your amenities. Not only do the drivers appreciate it, but it’s one less stop they have to make on their journey. It also provides drivers a “break” (that’s in quotes because it’s not considered a real break by FMCSA standards).
- Know Your Carrier’s Network: The closer you are to your carrier’s terminals and/or where their drivers live, the less bouncing they’ll have to do to pick up your freight.
- Plan Around Weather: If you know a storm is coming, get in touch with your carrier (or find a proactive partner who will contact you) to see if you can get your freight moved out beforehand — even if that means bringing it to a warehousing facility until your customer is ready.
- Communicate, communicate, communicate: This goes beyond maximizing miles for a particular load. The more you involve your transportation partner in the planning process, the better.
Let them know if you have planned loads coming up. Let them know what type of freight you need moved and when. The more notice your carrier has, the easier it will be to find the right solution for your needs at a reasonable price.
How Many Miles Can You Expect Drivers to Travel in a Day?
At ATS, we set a realistic goal of roughly 500 miles per day for a single driver, based on federal regulations and several key factors, including:
- Load/unload times
- Empty miles
- Road construction
- OD cargo
If your freight needs to move further than that in a single day, you can consider using team drivers, which will make it much easier to travel 1,000 miles in a day. But it will cost you a premium to use team drivers.
There are several ways to get the most mileage for your money. Be prepared by making sure you’re ready for drivers when they’re coming and going so there’s less waiting time. Understand your carrier’s network so you know how far a driver will have to travel to pick up your freight — which cuts into their drive time. Plan around weather events so you aren’t backlogged due to shutdowns and other factors.
Ultimately the best way to get the most for your money is to communicate. The more information you can provide your carrier in advance, the better off you’ll be.